Online vehicle sale notification
Prepare notification of the sale with seller, buyer and vehicle details; check the documents and complete the signatures required for the application.
What a sale notification does and does not change
A sale notification is the communication submitted by the seller to the DGT after transferring and handing over the vehicle. It creates an administrative record of the transaction and the buyer's identity.[1][2]
This communication does not replace the transfer that the buyer must request, nor does it itself make the buyer the registered keeper. They are different actions within the Vehicle Register.[1][2][3]
Synexis collects sale details and application documents. After payment, both parties are asked to digitally sign the contract and the seller is asked to sign the mandate. If the seller issues an invoice, it is uploaded instead of the contract and only the mandate is signed. Recording the entry, accepting documents and requesting further evidence are the DGT's responsibility.
More information to consider
An application focused on a completed sale
The journey separates this service from a full transfer and asks only for the information needed to prepare the notification.
Check details before paying
You can review the vehicle, parties, transaction and files in separate steps before checking the amount and confirming payment.
Application tracking
The confirmation identifies the application and lets you check its status; the receipt appears when the result is available.
Check whether you can notify this sale
First confirm that handover has taken place and that the contract clearly identifies the transaction.
When it applies
Notification is appropriate after a completed sale when the seller can identify the buyer, vehicle and date of transfer.[1][2]
The contract must be signed by buyer and seller and include both parties' details, the registration number or vehicle identifier, and the date and time of handover.[1][2]
The transferor or an authorised person can notify the sale if they prove representation and provide the documents required to identify the sale.[2][3]
When it does not apply
It must not be used as a replacement for the buyer's change of registered keeper or as evidence that the buyer is already recorded as keeper.[1][2][3]
The standard journey does not resolve a sale attributed to a deceased person or representation that cannot yet be evidenced. These cases first require clarification of who may act.
Correct incomplete sale details or differences between the registration number and files before paying. After payment, complete the applicable signature requests for the contract and mandate.
Costs before providing documents
Notification includes the DGT fee, management fee and 21% VAT on management fees. It does not include the buyer transfer. Confirm the amount at the payment step before paying.
Loading current fees...
Details and documents to prepare
Check each detail against the contract and keep a legible copy of everything provided.
Identification of the seller and buyer, including personal or company name and the details needed to identify each party.[1][2]
Registration number and vehicle details matching the registration certificate and available documents.[1][2]
A signed sale contract clearly stating the date and time of handover to establish when the transfer took place.[1][2]
A copy of the document evidencing the transfer and, if another person acts, sufficient authorisation or a mandate from the seller.[2][3]
The sale notification process
Complete the details and documents, review payment and then respond to digital signature requests. This notification does not settle ITP, Spain's property transfer tax.
- 1
Enter your contact email
Enter a valid email to open the journey and retain access to your application while completing the information.
- 2
Identify the vehicle
Enter the registration number and check the vehicle details against the certificate and contract before continuing.
- 3
Add the seller and buyer
Complete the identity and contact details of the transferor and buyer separately.
- 4
Describe the transaction
Record sale details and the actual sale or handover date agreed between the parties; check them against available evidence. Check that date in the generated contract before signing it.
- 5
Upload the requested documents
Provide the documents requested by the form and check that copies are legible. If the seller issues an invoice, upload it. In the standard journey, the contract is generated from the sale details for signing later.
- 6
Review the amount and pay
Check the current price within the journey, review the summary and use the payment option shown.
- 7
Complete signatures and check status
After payment, the contract is sent to both parties for digital signature, along with the seller's mandate. If there is an invoice, it replaces the contract and only the mandate is signed. Check status and available documents in your application: payment alone does not complete notification with the DGT.
Service price, official fee and deadline
These are separate references: confirm the live amount and do not delay notification.
Synexis service
The applicable amount appears in the journey before payment. This guide does not duplicate a commercial figure that may change.
DGT fee
Notification is subject to the applicable official fee. Check the current amount when applying; it must not be inferred from old prices or the Synexis price.[2]
Administrative scope and precautions
Communications after handover
Prompt notification records the date of transfer and reduces the seller's exposure to traffic communications relating to the vehicle after handover.[1][2]
Limits of the entry
Notification does not erase responsibilities from before the sale, decide contractual disputes or complete the change of registered keeper in favour of the buyer.[2][3]
Frequently asked questions about sale notifications
The Synexis journey is online: review the accepted cases in this guide and complete the application's details and documents. Check that your sale meets these requirements before starting; if there is an issue or special case, confirm the appropriate processing channel.
Correct details and files before paying: the documents are prepared from them. Then respond to the applicable signature requests for the contract and mandate. Pending signatures may prevent the application from progressing.
After confirming the application, you can check its status. When processing is complete and a result file exists, the details page lets you download the receipt.
Online vehicle ownership transfer between private individuals
Prepare and manage the change of registered keeper between buyer and seller with document, tax and application tracking checks.
DGT vehicle report: check details and charges
Check official DGT identification, history, charges and issue information before deciding about a vehicle.
Official sources
Content updated: September 30, 2026 (guide and commercial content)
Administrative review: September 6, 2026 — Raúl Moraleda León, CEO · Economist · Licensed administrative manager no. 111 Review of the original administrative guide; it does not cover the new commercial and pricing explanations.
Notify the sale with your contract ready
Gather both parties' identification and sale details. Prepare the requested documents and check that both parties can complete signatures after payment.